Chapter 16: Teachers & Staff HR Directory
This chapter covers employee management, adding teachers and support staff, managing profile photos, tracking biometric attendance, and configuring staff leave allocations.
1. Teachers & Staff Directory
Navigate to Staff, Reports & Setup → Teachers & Staff → Staff Directory (index.php?page=employee).
Adding a New Employee:
- Click + Add Employee (
index.php?page=employee&action=add). - Complete the employee record form:
- Employee ID / Staff Code (e.g.
EMP-0142). - Full Name, Gender, Date of Birth, Blood Group.
- Designation & Role: PGT Physics, TGT Mathematics, PRT English, Head Librarian, Accountant, Driver, Security Guard.
- Department: Academic (Science), Academic (Humanities), Administration, Accounts, Transport, Facilities.
- Date of Joining, Employment Type (Permanent, Contractual, Probation).
- Mobile Number, Official Email, Emergency Contact Phone.
- Highest Educational Qualification (e.g. M.Sc, B.Ed).
- Bank Account Details (Bank Name, Account Number, IFSC Code for salary disbursement).
- Profile Photo Upload: Upload passport-size photo.
- Click Save Employee.
2. Staff Biometric Attendance & Leaves
- Biometric Integration:
- The system syncs with campus biometric fingerprint and facial recognition scanners to log daily in-time and out-time.
- Leave Management:
- Configure monthly leave quotas: Casual Leave (CL), Medical / Sick Leave (ML), Earned Leave (EL).
- Faculty submit digital leave requests; HR and Principal approve with one click.
- Monthly Staff Attendance Register:
- Generates payroll-ready monthly attendance summaries with working days, leaves taken, and loss of pay (LOP) days.