Chapter 15: Inventory, Uniforms, Books & School Supplies

This chapter covers managing the school store, maintaining stock ledgers for academic supplies, handling stock inward receipts, and setting student-specific bundle pricing.

1. Product Master & School Inventory Groups

Navigate to School Operations → Inventory & Assets → Stock Items (index.php?page=product).

Supported Educational Product Groups:

Stationery: Notebooks, long registers, drawing sheets, writing instrument sets, geometry boxes, graph pads.
Uniforms: Summer uniforms, winter blazers, cardigans, sweaters, sports house t-shirts, school ties, belts, socks.
Books & Notebooks: Academic textbooks (Primary, Middle, Secondary, Senior Secondary), workbooks, curriculum modules.
Lab & Sports: Science laboratory glassware, chemical reagents, athletic equipment, footballs, cricket sets.
Assets & Equipment: Projectors, smartboards, classroom desks, library almirahs, computer terminals.
General Supplies: Student ID cards, lanyards, school diaries, examination answer booklets, certificates.

Adding a New Item to Inventory:

Click + Add Product.
Enter Product Code (e.g. ST-NB-200 for 200-page notebook).
Select Product Group (e.g. Stationery) and Category (e.g. Notebooks & Registers).
Enter Product Name and Description.
Select Unit of Measurement (UOM): PCS (Pieces), NOS (Numbers), BOX (Boxes), PAC (Packs), SET (Sets), DOZ (Dozens), PRS (Pairs).
Enter Purchase Cost Price, Standard Retail Sale Price, and applicable HSN / GST Rate.
Set Minimum Stock Reorder Alert Level (e.g. Alert when stock drops below 50 units).
Click Save Product.

2. Managing Inventory Stock Levels

Navigate to Inventory & Assets → Inventory Ledger (index.php?page=manage_inventory):

Inward Stock Receipts (GRN): Record supplier deliveries against purchase invoices with batch numbers.
Branch Stock Transfer: Transfer inventory between central warehouse and branch school stores.
Stock Audit & Adjustments: Record physical audit discrepancies, damaged inventory, or promotional write-offs.

3. Student & Category-Wise Pricing

Navigate to Inventory & Assets → Manage Price (Student) (index.php?page=manage_price_customer):

Configure discounted student pricing or subsidized uniform bundle pricing.
Configure category-wise rates for staff purchases vs. student store sales.