Chapter 5: Daily Attendance Desk & Student Leaves

This chapter explains how class teachers mark daily student attendance, manage student leave requests, generate monthly attendance registers, and configure automated SMS/WhatsApp alerts for parents.

1. Daily Attendance Marking Desk

Teachers and administrators can mark class attendance in less than 30 seconds:

Navigate to Academic & Students → Attendance → Mark Attendance (index.php?page=school_attendance).
Select the Class and Section (e.g. Grade 8 - Section B).
Select the Date (defaults to today's date).
Click Fetch Student Roster.

Quick Attendance Marking Tools:

1-Click "Mark All Present": Sets all students in the section to Present with one button.
Fast Status Toggles: Click directly on individual student status badges to toggle between:
P (Present): Green badge.
A (Absent): Red badge.
L (Late): Yellow badge (records arrival time).
HD (Half Day): Blue badge.
OL (On Approved Leave): Purple badge.
Remark Field: Add notes for individual students (e.g. Sick leave note received, Left early for doctor appointment).

Click Save & Submit Attendance.

[!TIP] Parent Notification: When Send SMS / WhatsApp Alert is checked before submission, parents of absent or late students receive an instant automated notification with student name, date, and class details.

2. Student Leave Requests & Approvals

Parents and guardians can submit digital leave requests via the portal or school app:

Navigate to Academic & Students → Attendance → Leave Requests (index.php?page=student_leaves).
View incoming leave requests sorted by date and class:

Student Name, Class & Section, Leave Dates (From - To).
Leave Reason (e.g. Medical, Family Function, Urgent Work).
Supporting Medical Document / Attachment (if uploaded).

Class teachers and Principals can click Approve or Reject with comments.
When approved, the student's attendance on those dates automatically reflects On Leave (OL) on the daily attendance desk and monthly register.

3. Monthly Attendance Register & MIS

To view compliance and generate statutory monthly attendance sheets:

Navigate to Academic & Students → Attendance → Monthly Register (index.php?page=attendance_report).
Select Class, Section, and Month / Year.
The interactive grid displays all days of the month with daily status columns:

Total Working Days in month.
Total Present Days, Absent Days, and Approved Leaves per student.
Attendance Percentage (%): Color-coded (<75% flagged in red warning).

Click Export to Excel or Print Monthly Register for official school records and board inspections.