Chapter 12: Hostel Rooms & Student Lodging

This chapter explains how residential boarding schools manage hostel buildings, room categories, bed allotment, warden logs, and mess/meal plans.

1. Hostel Building & Room Configuration

Navigate to School Operations → Hostel & Rooms (index.php?page=hostel_management).

Setting Up Hostel Blocks:

Click + Add Hostel Block.
Enter Hostel Name (e.g. Tagore Boys Hostel, Sarojini Girls Hostel).
Select Hostel Type: Boys Hostel, Girls Hostel, Junior Boarding.
Enter Warden Name and Warden Contact Phone.
Click Save Hostel.

Adding Rooms & Bed Capacity:

Under the hostel block, click + Add Room.
Enter Room Number (e.g. Room 101, Room 204).
Select Room Category: Single Occupancy, Double Sharing, Triple Sharing, Dormitory (6 Beds).
Specify Total Bed Capacity and Monthly Hostel Rent Fee.
Click Save Room.

2. Student Bed Allotment & Check-In

Click + Allot Bed to Student.
Search for the enrolled student.
Select the target Hostel Block, Room Number, and Bed Number (e.g. Bed A).
Enter Allotment Date and Assigned Meal/Mess Plan (Vegetarian, Non-Vegetarian, Special Diet).
Click Confirm Allotment.
The hostel fee is automatically attached to the student's fee ledger.

3. Vacating Rooms & Clearance

When a student checks out of the hostel:

Locate the student in the active room roster and click Vacate Bed.
Perform the Room Inspection Checklist:

Keys returned (Yes/No).
Furniture & fixture condition (OK / Damaged).
Outstanding hostel mess dues clearance.

Enter clearance remarks and click Confirm Checkout. The bed status immediately returns to Vacant and available for new allotment.