Chapter 6: Timetable & Faculty Scheduling

This chapter explains how to configure bell timings, period slots, assign subject teachers, build class timetables, and prevent double-booking or faculty scheduling conflicts.

1. Setting Up Periods & Bell Timings

Before creating class timetables:

Navigate to Academic & Students → Timetable (index.php?page=school_timetable).
Click Configure Period Slots.
Define the standard institutional bell schedule:

Period 1: 08:00 AM - 08:45 AM
Period 2: 08:45 AM - 09:30 AM
Period 3: 09:30 AM - 10:15 AM
Short Break / Recess: 10:15 AM - 10:35 AM (Marked as Break)
Period 4: 10:35 AM - 11:20 AM
Period 5: 11:20 AM - 12:05 PM
Lunch Break: 12:05 PM - 12:45 PM (Marked as Break)
Period 6: 12:45 PM - 01:30 PM
Period 7: 01:30 PM - 02:15 PM

Click Save Period Configuration.

2. Generating Weekly Class Timetables

Select Class and Section (e.g. Grade 10 - Section A).
The interactive weekly matrix displays columns for Monday through Saturday and rows for each period slot.
For each period slot:

Select the Subject (e.g. Mathematics).
Select the Faculty / Teacher (e.g. Dr. Rajesh Mehta).
Select the Room / Lab (e.g. Math Lab / Room 302).

Conflict Prevention Engine:

If the selected teacher is already assigned to another class during the same period slot, the system flags a real-time warning: Faculty Conflict: Dr. Rajesh Mehta is already assigned to Grade 9-B during Period 2.

Click Save Timetable Grid.

3. Teacher Workload & Substitute Management

Teacher Weekly Timetable View:
Teachers can view their personal timetable on the Teacher Dashboard or by selecting their name in the Timetable module.
Faculty Substitute Allocation:
When a teacher is on approved leave, the Principal or Academic Coordinator can click Assign Substitute on the day's schedule to reallocate free periods to available faculty with one click.