Chapter 14: Hospital Financial Accounting, Purchase & Inward QI
Uttercode Healthcare ERP provides a robust double-entry accounting suite and a vendor supply chain module with Inward Quality Inspection (QI).
1. Double-Entry Accounting Core
The financial accounting module manages all hospital ledgers and bank accounts:
- General Ledger & Day Book: Real-time record of all clinical receipts, cashier shifts, and operational expenses.
- Cash & Bank Books: Track daily petty cash, counter cash drawers, and hospital bank accounts.
- Contra & Journal Vouchers: Log internal fund transfers between cash counters and bank accounts.
- GST Invoices & Tax Summaries: Automatically compute CGST/SGST/IGST breakdown and generate GSTR-1 and GSTR-3B audit-ready summaries.
- Trial Balance, Balance Sheet & Profit / Loss Statements: Executive financial statements with department-wise cost center analysis.
2. Procurement & Purchase Orders (PO)
When reordering medicines, surgical kits, or hospital consumables:
- Navigate to Purchase > Purchase Order > Create New PO.
- Select the Supplier / Vendor from the vendor master.
- Add required items with target purchase quantities and agreed rates.
- Export the approved Purchase Order as a PDF or send directly via email.
3. Inward Delivery Challans & Quality Inspection (QI)
When physical goods arrive from suppliers:
- Open Challan > Inward Challan and match against the original PO.
- If items require inspection (e.g. sterile surgical kits, reagents), dispatch to Inward QI Pending (
purchase_item_qi_pending_list.php). - Quality Inspector checks batch packaging, expiry dates, and seals.
- Once marked Passed QI, the inventory is automatically credited to active hospital stock and made available for pharmacy dispensing.