Chapter 3: Patient 360° Records & Universal Health ID (UHID)

Every patient entering the hospital is assigned a Universal Health ID (UHID) that acts as the single permanent identifier linking all outpatient visits, admissions, lab reports, prescriptions, and financial transactions.

1. Registering a New Patient

To register a new patient:

Navigate to Patient > New Patient Registration (or press the shortcut Alt + N from the Front Desk).
Enter the patient's primary details:

- Full Name: Prefix (Mr./Mrs./Master/Baby), First Name, Middle Name, Last Name. - Gender & Date of Birth / Age: Auto-computes age or DOB. - Primary Mobile Number: Used for SMS token updates and prescription links. - Emergency Contact: Name, relationship, and contact phone number. - Blood Group & Known Allergies: Critical flags that appear highlighted across all doctor workstations. - Address & Area Master: Helps classify regional patient demographics. - Govt Identification / Aadhaar Card: Scanned or manual entry for legal and TPA identification.

Click Save Patient Record.

┌────────────────────────────────────────────────────────────────────────┐
│                        NEW PATIENT REGISTRATION                        │
├────────────────────────────────────────────────────────────────────────┤
│ UHID: [ UHID-2026-08492 ] (Auto Generated)                             │
│ Patient Name: [ Rajesh Kumar Verma          ]  Gender: [ Male    ▼ ]   │
│ Age / DOB:    [ 42 Years  ] [ 15-06-1984 ]     Blood:  [ O+      ▼ ]   │
│ Mobile:       [ 9876543210               ]     Aadhaar:[ 4829-1920-5819]│
│ Allergies:    [ Penicillin, Sulfa Drugs  ] ⚠️ HIGHLIGHTED ON E-Rx       │
│ Address:      [ Plot 42, Civil Lines, Kolhapur                         ]│
│                                                                        │
│                      [ Save & Create OPD Appointment ]                 │
└────────────────────────────────────────────────────────────────────────┘

2. Patient 360° Comprehensive Timeline

Clicking on any patient record opens their complete Patient 360° Dossier:

Longitudinal Visit History: Shows every past OPD consultation date, attending doctor, recorded diagnosis, and prescribed medicines.
IPD Admission Logs: Past admissions, ward stays, surgical procedures, and discharge summaries.
Diagnostic Test Repository: Archive of all hematology, biochemistry, and radiology reports with historical trend graphs.
Document Vault: Scanned copies of external test reports, insurance cards, and signed consent forms.
Consolidated Financial Ledger: Real-time balance of total billed amounts, advance payments received, and outstanding dues.