Chapter 13: Single-Window Patient Billing & Advance Deposits
Uttercode Healthcare ERP centralizes all outpatient and inpatient services into a Single-Window Patient Ledger, eliminating billing disputes, departmental leaks, and manual reconciliation overhead.
1. Single-Window Unified Billing Architecture
All charges incurred by the patient automatically flow into their unified hospital account:
┌─────────────────────────────────────────────────────────────────────────────────┐
│ SINGLE-WINDOW PATIENT BILLING LEDGER │
├─────────────────────────────────────────────────────────────────────────────────┤
│ Patient: Rajesh Kumar Verma (UHID-2026-08492) Admission: 26-Aug-2026 │
├───────────────────┬──────────────┬─────────────┬──────────────┬─────────────────┤
│ Charge Head │ Dept / Ward │ Qty / Days │ Rate (₹) │ Amount (₹) │
├───────────────────┼──────────────┼─────────────┼──────────────┼─────────────────┤
│ Room Rent (Deluxe)│ IPD Ward 302 │ 5 Days │ 3,500.00 │ 17,500.00 │
│ Nursing Care Fee │ IPD Ward │ 5 Days │ 500.00 │ 2,500.00 │
│ Doctor Visit Fee │ Medicine │ 5 Visits │ 800.00 │ 4,000.00 │
│ Diagnostic Tests │ Pathology │ 4 Tests │ 1,850.00 │ 1,850.00 │
│ Pharmacy Medicines│ Central Store│ Itemized │ 4,620.00 │ 4,620.00 │
│ OT / Consumables │ Surgery OT │ Set │ 3,200.00 │ 3,200.00 │
├───────────────────┴──────────────┴─────────────┴──────────────┼─────────────────┤
│ GROSS TOTAL AMOUNT: │ ₹ 33,670.00 │
│ LESS: Advance Deposit Paid (Receipt #ADV-0841): │ - ₹ 15,000.00 │
│ NET PAYABLE AMOUNT ON DISCHARGE: │ ₹ 18,670.00 │
└───────────────────────────────────────────────────────────────┴─────────────────┘2. Collecting Advance Deposits
During IPD admission or extended treatment:
- Navigate to Billing > Advance Receipt > New Advance.
- Select the patient UHID and enter the deposit amount (e.g. ₹ 15,000).
- Select payment mode (Cash, UPI QR, Credit/Debit Card, NEFT/RTGS).
- Click Save & Print Advance Receipt (
ipd_advance_receipt_print.php). - The advance deposit is immediately credited to the patient's balance ledger.
3. Insurance & TPA Pre-Authorization
For cashless insurance and corporate claims:
- Record TPA Company Name, Policy Number, Claim Number, and Approved Pre-Auth Amount.
- System automatically splits the final bill between the TPA Payable Claim Amount and Patient Co-Pay Amount.
4. Final Bill Settlement & Discharge Clearance
- When discharge is approved by the doctor, open Final Bill Settlement (
ipd_final_bill_print.php). - Review all itemized charges. Apply concessions or discount authorizations if granted.
- Collect the remaining net balance and choose payment mode.
- Click Complete Settlement & Issue Gate Pass.