7. Purchase & Quality Inspection
Vendor master
Menu: Vendor
Stores supplier details:
- Name, contact, GSTIN
- Credit limit and balance
- Status (
Active/ inactive viav_status)
Only active vendors appear in purchase dropdowns.
Purchase order
Menu: Purchase Order → New | List | Item Request
| Screen | Purpose |
|---|---|
| New PO | Create purchase order to vendor |
| List | All purchase orders |
| Item Request | Internal requests pending PO |
PO inward
When material arrives against a PO:
- Purchase Order Inward — receive goods into pending QI queue
Purchase (invoice / bill)
Menu: Purchase → New | List
| Screen | Purpose |
|---|---|
| New | Record purchase bill |
| List | All purchases |
Purchase can be created from PO inward or directly depending on process.
Inward quality inspection (QI)
Menu: Inward QI → Pending | List
The system combines Purchase Items and Purchase Order Items into one pending QI list for inspectors.
| Screen | Purpose |
|---|---|
| Pending | Items awaiting inspection |
| List | Completed inspections |
QI workflow
- Material received (purchase / PO inward) → status Pending.
- Inspector opens Inward QI → Pending.
- Enter test results, approve or reject.
- Approved stock moves to inventory; rejected items follow your rejection process.
Production QI
Menu: Production → Quality Inspection
Separate from inward QI — covers finished goods from production orders.
Paper module
Manage Paper Rate Chart by:
- BF (burst factor)
- Paper colour
- Mill (contact person ID)
- Rate per kg
These rates are used automatically when you click Generate on Box Quotation.
Gate pass
Menu: Gate Pass → New | List
Track material movement in/out of the factory premises (returns, job work, etc.).