4. Box Quotation & Costing

Open this screen from an approved Box Enquiry. Enquiry details load automatically and most fields are read-only.

Screen sections

1. Header — enquiry code, dates, customer, receipt terms
2. Product details — copied from enquiry
3. PP Paper Combination — paper layers with mill, rate, and cost
4. Manufacturing Rate Chart — reference rates (admin-configured)
5. Rate breakdown — paper, conversion, printing, etc.
6. Box costing — margin, GST, final price
7. Die cost details — optional one-time die charges

Step-by-step: generate a quotation

Step 1 — Review enquiry data

Confirm customer, dimensions, ply, flute, printing, and paper combination are correct. Fix on the enquiry screen if needed, then return here.

Step 2 — Set paper mill IDs

In the PP Paper Combination table, the Mill column is editable (click the cell):

• Default mill IDs are applied per layer (e.g. Top = 12, others = 11).
• Enter the correct mill / contact person ID for each paper layer.
• Mill ID links to the Paper Rate Chart (paper_rate_chart).

Step 3 — Adjust flute constant (if needed)

Flute Constant dropdown: 1.5, 1.45, 1.4, 1.35, 1.3

Use the value matching your flute type and production practice.

Step 4 — Click Generate

The system:

1. Calls the paper rate API for each visible paper row (BF + Color + Mill ID).
2. Fills Rate and Cost of Paper per row.
3. Sums Total Paper Rate (₹/BOX).
4. Calculates conversion, printing, pin/glue, die cut, and reinforcement costs.
5. Computes final box cost with interest, profit margin, and GST.

If a rate is missing, a warning appears: "No Rate For [layer]". Update the Paper Rate master or correct the mill ID, then click Generate again.

Step 5 — Select profit margin (PM No.)

Changing PM No. recalculates Base Cost of Box and Total Cost of Box.

Step 6 — Select HSN/SAC code

Choose the applicable HSN/SAC Code | GST %. GST is applied on the base cost after margin.

Step 7 — Enter die cost (optional)

Step 8 — Click Submit

Saves the quotation and opens Box Quotation View. The quotation appears in Quotation list.

Rate breakdown fields

All amounts are ₹ per box unless noted.

Manufacturing Rate Chart items

Configured in box_mfg_rate_chart (admin). Typical items:

• Fixed, Semi Fixed, Variable, Semi Variable (per kg conversion)
• Single / Two / Three / Four Color printing
• Pining, Gluing, Die Cost
• Reinforcement Inside / Outside / Both Side
• Interest rate (annual % — used for payment-term interest)

Box costing formulas

Primary box rate

Primary Box Rate =
  Total Paper Rate
+ Fixed Rate + Semi Fixed Rate + Variable Rate + Semi Variable Rate
+ Die Cut Rate + Printing Rate + Pin/Glue Cost + Reinforcement Strip Rate

Interest (based on receipt terms)

Daily Interest Rate = (Annual Interest % / 100) / 365
Interest Amount = Primary Box Rate × Receipt Days × Daily Interest Rate

Receipt Days is parsed from the Receipt Terms text (first number in the string).

Cost with margin

Total Cost With Interest = Primary Box Rate + Interest Amount
Base Cost of Box = Total Cost With Interest × (1 + Profit Margin % / 100)
Total Cost of Box (with GST) = Base Cost of Box × (1 + GST % / 100)

Updating paper rates from quotation screen

Click a Rate cell in the paper table to open the Paper Rate modal. You can add or update rates for the selected BF, colour, and mill without leaving the quotation.

Quotation list

Menu: Quotation

Filter by product type, enquiry status, quotation status, quotation type (Regular / Custom), and UID.

Permissions

• Quotation / Estimate — Add — generate and submit quotations
• Quotation / Estimate — View — view quotation list and details

Troubleshooting

Next

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